Setting up a Representative office in Shanghai

15 March 2012 By In Company Formation
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Shanghai company setup lawyer

Below is our Shanghai business incorporation lawyer advise you how to set up a representative office in Shanghai.

Why Register a Representative Office?

Shanghai has established itself as a reputable financial and regional trading centre. . It is the world’s busiest port and a top location for investments in the Asia Pacific region.  Factors such as strategic location, a competitive workforce, pro-business environment and forward looking economic policies have enabled Shanghai to be the world’s gateway to Asia.

Foreign entities that are keen on exploring the viability of doing business in Singapore, or are interested in using Singapore as a launch pad into the Asia Pacific, may wish to set up a Representative Office (RO).  A RO has the benefit of allowing a foreign entity to assess the business environment in Singapore before deciding to set up a permanent establishment.

Documents need to prepared before setting up a RO in China

(1) Parent company’s certification for subject qualification (such as Certificate of Incorporations or Articles of formation or Equivalent document) shall be notarized by the competent department of you own country and then verified by the Chinese embassy there.

(2) Bank Reference/Credit Letter (English version) from investor's bank outside China to declare a good standing and this letter shall be notarized by the competent department of you own country and then verified by the Chinese embassy there.

(3) A brief summary of the operations of parent company and future China RO

(4) Chief Representative of future RO: Resume; 4 photos [2-inch size]; passport copy.

(5) If there are other Representatives which need to apply for residence permit in China in addition to the Chief Representative, the resume, 2 pictures, passport copy of Representative(s) are required;

(6) Documents provided by landlord of registered address in China:
2x original lease contracts of the office place (the lease term should be at least 12 months);
2x Property ownership certificate (with stamp or signature);
2x Certificate of the usage of foreign office place
1x Residence prove of office

(7)Appointment Letter of Chief Representative / other Representatives (signed by owner of the parent company)

In Shanghai:


Since August 2009 in Shanghai Only: Landlord of your Shanghai office should provide: certificate of state security inspection and Approval of State security inspection

Registration Procedures for setting up RO in China
A. Online Pre-registration (5-7 working days)
B. Apply for registration certificate (5 working days)
C. Put on record of RO official seals and make seals (1 working day)
D. Apply for Organization Code License (3 working days)
E. Register in Local Taxes Bureau (7 working days)
F. State Administration of Foreign Exchange registration (1 working days)
G. Open Foreign Currency and RMB bank account (depends on the bank)

Consult our Shanghai company formation lawyer for free preliminary advice. Please note the rules changes over time. Above may not apply to current situation when you read this blog.

Read 3975 times Last modified on Sunday, 27 November 2016 02:57
Shanghai Lawyer

Call Mr. Peter Zhu at +86 188 19019636, a Senior Shanghai lawyer, for free preliminary consultation. Email: peterzhulaw@hotmail.com

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